The election meeting is organized on Wednesday 11.11. remotely via Zoom starting at 15:30. You can find more details on the event from here.
Already submitted applications can be found from here. New applications will be published up until 18:00 10.11.
The chair of the Guild is an enthusiastic person who is good at organizing and interacting with others and isn’t afraid of a little pressure. The chairperson is primarily the head of the board but still the most important job is to motivate and support the actives to develop the Guild to be even better. Being an organization based on voluntary work, an important task of a good chairperson is leading the Guild’s direction throughout the year and also keeping up the good spirit of working. As the chairperson you get to take care that the Guild remains the open-hearted and inspiring community that we have come to know. The post of the chairperson is an ultimate adventure. One doesn’t end up in the post but grows into it – especially during the year as the chairperson!
The secretary is the board member who has to be especially precise and appropriate in the right places, but they have a chance to be widely familiarised with the administrative side of the guild. Being the Secretary is however not boring at all, because it requires a lot of communicative skills and verbal creativity. The Secretary has a lot of weekly tasks; forming the board meetings agenda with the Chairperson, writing the minutes of all board and guild meetings, communicating about board meetings in general and taking care of our member register and updating it. The Secretary is also in charge of filing important information and handling the guild’s mail and mailing lists with the Publicist. One of the best jobs the Secretary gets to do is choosing the guild actives -fur for overalls!
The publicist is responsible for the guild’s internal and external communications. They manage the guild’s mailing lists together with the Secretary and maintains the guild’s website together with the Website manager. The publicist gathers together the information about the most important events and bulletins from various sources on a weekly basis and and compiles a weekly bulletin for the Guild members. Good language skills are a big plus in this post, as the publicist translates both the weekly bulletin into english. The publicist works closely with the Editor in Chief and is responsible for the guild’s paper ‘’Paperi’’ and also works closely with the guild’s graphic designers, influencers and photographers.
The treasurer is responsible for the Guild’s economy. Their responsibilities include paying the Guild’s bills and composing bills for others, sponsors for example. Together with the chairman the treasurer composes the annual budget and then monitors it throughout the year. At the end of the year they compose the financial statement. The treasurer works closely with the chairman and the public relations representative.
The Community Manager is in charge of the wellbeing sector of our guild, which includes all culture and sport events. They also work closely with Public relations and take care of the guild’s relationships with other architecture guilds, associations in Otaniemi, associations like SAFA and TEK and arrange possible excursions. The Community Manager is also one of the three MAIK-representatives. They are also in charge of the guild’s representation and checkpoints in orienteering events and together with the Wappu(First of May)-master they plan and organize all wappu-time hullabaloos. The Community Manager will be named as the vice chairperson of the board, so naturally they will work closely together as a team with the chairperson.
Head of Public Relations
The person in charge of the corporate relations is the Guild’s connection to the business world. The most important job is to take care of AK Foundation relations and organize different events and excursions with possible future employers and suppliers. AK Foundation is a corporate network, in which the Guild makes annual contracts with various companies.
The Student advocate has an important task in student advocacy. In addition to the meetings of the Guild, they participate in different administrative meetings in the university and makes sure that students’ experiences are taken into account when decisions are being made. The representative for studies is also responsible for student representatives (so-called “hallopeds”). In addition they participate the Study Council meetings which consists of every association’ responsible for studies.
The Responsible for studies needs ability to find good ways to advocate students’ rights and get their opinions taken into account.
Masters of Fun
The Masters of Fun are a duo which is in charge of organizing parties, sitsis (academic parties with food and singing), Guild’s coffee breaks and lots of other great events to make the studies a bit more fun. The Masters of Fun plan and execute their events from planning to late night clean-up but luckily they have their Fun Committee to help them. Every Guild has their own event organizers, and together all of them organize bigger events such as the big pub crawl, Polin appro, at the end of the year. In our guild the Masters of Fun work as a close team and you can apply for the job as a team. However if there is a solo candidate, all candidates will apply for the job individually.
The Freshman Captain is responsible for the new undergraduate students. The captain introduces the freshmen to the Guild of Architecture and to the Department of Architecture and helps the freshmen with anything concerning student life. The Freshman Captain organizes many events to the freshmen during their first year and helps the freshmen earn their teekkari cap. The Freshman Captain is a member of the board and the task lasts until possible Wappu.
Master of Masters
Master of Masters is responsible for welcoming the new master students in architecture, landscape architecture and interior architecture into Otaniemi. With the help of the Master of International Tutors, TutorCounselor, and other tutors they will introduce Finland and the student culture at Aalto to a vast amount of especially international students. The Master of Masters will, along side the chores of a board member , write the guide to new master students, organize orientation, help with all sorts of things that are related to beginning of studies, and coordinate and set up events during the entire year. The post of the Master of Masters is 1,5 years and will end in the possible Wappu of 2022. Of course there is a lot of help available: the AYY’s gathering committee of other guild’s representatives doing the same work (KvTMK), our guilds New Students -sector, the tutors and the new guild official, Master of International Tutors, who will be working closely with the Master of Masters.
ISO Counsillor (tutor responsible)
The ISO Counselor is responsible for recruiting and being in charge of all the tutors of the Guild, including the tutors and the international tutors. In addition to this, ISO Counselor works closely with the Freshman Captain as they plan and arrange events together. Being in charge of international tutors, the ISO councillor also cooperates with the Master of Masters throughout the year. ISO Councillor is especially in charge of the freshmen trip to Kiljava and the sitsit-party for Freshmen. The ISO councillor is a member of the board and the Tutor Committee (ITMK), and the task lasts until possible Wappu 2022.
The Space and Cabin Master
The Space and Cabin Master is responsible for all the facilities of the Guild and is also a member of the board of Majasäätiö, the foundation taking care of the Guild’s Cabin. Co-operating with the Spatial Team, the Master maintains and develops the guild room. The Space and Cabin Master has an important role of being the contact person between the Guild and the Cabin Foundation, informing both boards of the current issues. The Master has to have a burning desire for making things with their own hands and fixing anything, as both the facilities of the Guild and the Cabin require that sort of maintaining.
For many official posts there are more than one electee, in which case they work together as a team on the task. The teams will be elected after the election meeting! Guild officials can also be chosen and accepted any time over the course of the year.
In the election meeting the officials listed below are elected. In addition to them, a form for the following committees will be opened:
Hallopeds, i.e. student representatives of ARTS, the Department of Architecture, and SAFA are made officials separately. All tutors are also chosen separately in the coming spring.
If you feel like a post is missing, or you think you have something to give not described below, you can pitch your idea to the sitting board.
In the election meeting the officials listed below are elected.
Organises architectural studies introductions for high school students.
Is in touch with the guild’s alumni and develops activities with the alumni association.
Organises Architecture student days when they are held at Otaniemi during 2021.
Annual Ball ring master(s)
Organize our Annual Ball, Wähäjoulu.
The auditors audit the guild’s economy and administrative actions based on the guilds bookkeeping and financial statement. They oversee that the guild operates based on its rules and the association law.
Is in charge of the Brewing Committee and makes sure that at least the Wappu Punch is brewed. Teaches the wisdoms of brewing to new guild members.
Organize sitsi-parties for older students (4th year and up), and other fun events.
Corporate relations assistants
Help fulfill the public relations activities of the guild, getting sponsor deals and ads to our guild paper, organize excursions and take care of the funding of our annual ball.
Is in charge of our guild’s culture events. Organizes new and traditional events with their Culture Committee.
Helps the publicist gather information about events, articles, interesting news, etc. which forme the basis on which the publicist compiles a weekly bulletin.
Editor in Chief
The Editor in Chief gathers a “editorial staff“ of writers, illustrators and photographers that create our guild’s paper, PAPERI, four times a year and the AO-magazine, when it’s our turn of the architecture schools to do it. The editor works closely with Public Relations in the beginning of the year to find ads and to find out which printing house to use for best deal.
Organize smaller excursions to architecture offices, building sites, new architecture (landscape and interior as well) sights, etc. and a bigger excursion in the fall. Works together with Public relations and Community Captain.
Designs and implements a new flag for the Guild.
The Gardener has an important role in the spatial team as they are responsible for the guild’s allotment garden at Ossinlampi. The Gardeners most important tasks are to re-rent, maintain and develop the allotment. The task is quite seasonal, but includes a lot of different things to do for the one interested in gardening!
Creates visual material for the guild based on need and own interests that can be used in event pictures, banners, etc.
Helps the secretary with archiving and gathers information for the guilds history books. Organises the history evening for fuksis.
Are in charge of the guild’s social media, post about events and advertise our guild in instagram and facebook. Can also share intresting stories, events, etc. that can be interesting to the members.
Keeper of Coffee
Keeper of Coffee is responsable of the Coffee Breaks with the Guild and of the relaxation of the Fun Committee. The Keeper is naturally also selected to be a member of the Fun committee themselves.
Form MAIK ry’s board with the representatives from the guild’s of Civil engineering and Surveying engineering, and organize events throughout the year.
Master of International Tutors works closely with especially the Master of Master, but also with the entire New Students -sector. This is a new post, that helps to integrate new masterlevel students to our guild and to Aalto community, and is also in charge of International Tutors. The Master of International Tutors is elected already in the election meeting unlike other tutors, so they can start working right at the beginning of the year!
Master of Songleaders
Is in charge of our guild’s songleading sector and finds a songleader for events, such as sitsi-parties. Organizes a song writing contest and the cover-to-cover singing session of our song book.
Maintains and develops our relationships with the guilds in different countries.
Take pictures in guild events and with the help of the Web page developer publish them in our gallery.
Communicates with SAFA and TEK, and represents the guild in TEK-academy.
Is in charge of our guild’s sport events, which they organize with the Sport Committee, AK Sportklubb.
Vehicle master makes sure that our guild is represented in traditional events that require a some sort of man-operated vehicle for victory.
Web page developer
Maintains and updates the guild’s web page. Guides other guild officials on how to use it.
Is in charge of the guilds Wapputime (First of May and before) events, coordinates the selling of the wappumagazine, gathers a team for the sitsi-competition, organizes a bus to the guild’s traditional punch at the centre of Helsinki, and whatever else they are excited to do!
Takes care of the guild’s well being needs they see fit. Activates discussions within the guild about personal well being and studies, professional identity and career paths.